EXAMLE OF DISASTER PREPAREDNESS PLAN

DISASTER PREPAREDNESS PLAN FOR MUMIAS SUGAR COMPANY

The organization

Mumias Sugar is a sugar company in Kenya. It has headquarters in Nairobi and operations in Mumias. Its name is abbreviated to MSC. Mumias is engaged in the manufacture and sale of sugar. The company grows some sugar cane; its own estates provide up to 7% of its annual output. Its primary source of sugarcane is over 50,000 registered "out growers" with over 400 km² under cultivation. It has a total of ……….employees Mumias is located in Western Province in an area traditionally occupied by the Luyia ethnic group.
Departments in organization

Risks the Organization is exposed to

Risk assessment was carried out with the help of the employees of the company. Various risks were identified by the employees and prioritized. These risks are

• Structure collapse
• Fires
• Accidents within the factory
• Suffocation
• Air pollution within the factory
• Slippages

Prioritized risks

  The risks that were prioritized out of the risk assessment were fire and accidents within the factory. The process of risk prioritization was conducted with the help of employees of the organization, experts in disaster risk assessment and the immediate neighbors of the organization. 

Objective of the disaster preparedness plan

• To ensure that all the employees of the organizations are well prepared for fire and accident occurrence within the factory
• To ensure that the employees have adequate knowledge of the risks they are facing and how to assess them

ACTIVITY	SPECIFIC OBJECTIVE	RESPONSIBLE PERSONS	DURATION/ TIMING
Training staff in first Aid, search and rescue,	To ensure that employees have adequate knowledge on how to respond to disaster and save those who have been affected hence reduce possible  deaths and injuries	Disaster experts and The organization management	After every three months
Publishing  disaster evacuation manuals	To equip employees with knowledge on how to escape incase of fire outbreak reducing deaths and injuries.	Organizations management	After every training or disaster assessment or plan review exercise
Training staff on fire fighting	To equip employees with relevant skills to reduce possible deaths injuries and loss of property due to fire	Disaster management experts, fire fighters and organizations management	After every three months
Training staff on accidents avoidance based on recommendations of risk assessment	To equip employees with adequate Skills and knowledge on how reduce possible occurrence of deaths ,injuries  and loss of property	Risk assessment experts and the organizations management	After every assessment and every other three months
Carrying out fire drills	To assess the effectiveness and efficiency of fire fighting systems within the organization and improve them incase of a fault	Disaster management experts and the organizations management	After every two months
Carrying out accident drills	To assess the effectiveness and efficiency of accident response strategies within the organization and correct any weaknesses	Disaster management experts and the organizations management	After every two months
Creating data back ups	To ensure that all data of the organization is regularly backed up in external storage devices stored elsewhere outside the organization hence avoid data loss incase of an emergency.	Information technology department of the organization	Every day
Resource mobilization	To ensure that the organization has enough resources both financial and manpower to effectively and efficiently respond to an emergency	Organization s management	Continuous before disaster occurrence
Installing  monitoring and maintenance of early warning systems such as smoke detectors	To ensure that all employees know in advance the possible occurrence of a fire and accident hence take proactive measures.	Disaster management expert ,fire engineering expert and organizations management.	Every day
Identify emergency water sources for fire extinction	To ensure adequate supply of water to fight fire incase of a fire outbreak.	Organizations management and employees	Anytime before disaster occurrence
Determine chains of command and                           communication procedures.	To ensure that employees have knowledge on who should be contacted and from who to follow orders incase of an emergency.	Organizations management and employees	During preparation of the disaster preparedness plan
Determine emergency evacuation sites	To ensure that employees know the safe evacuation routes and places incase of a fire outbreak	Organizations management	During trainings and disaster drills
Carry out risk assessment	To equip employees with the knowledge of the risk that are most vulnerable to them hence take proactive measures to avoid death and injury.	Disaster risk assessment expert ,organizations management and employees	After every three months
Reviewing the disaster preparedness plan	To ensure that risk assessment is up to date due to changing working conditions and systems.	Disaster management expert, organizations management  and employees	After every three months
Public awareness	To ensure that the general public have knowledge on the risks facing the factory and how they can avoid causing them or being victims	Local community  organizations management and employees	After every two months
Training emergency needs assessment teams	To equip employees with adequate Skills and knowledge on how to efficiently assess the possible damages deaths and injuries	Organizations management and disaster management experts	After every three months
External assistance	To ensure that the company has adequate external assistance by having contacts and coordination mechanisms with other organizations	Organizations management and other organizations	continous
Role of organizations immediate neighbors	To ensure that the immediate neighbors have knowledge of the risks facing the organization and how they can avoid being the cause or victim.	Organizations management, immediate neighbors, and employees	After every two months
Training new employees	To equip new employees with various relevant skills and knowledge on how to respond to and avoid risks.	Organizations management, disaster management experts and employees	During inception to the company
Ensuring employees have and wear protective clothing	To ensure that employees are well protected from any risks due to accidents within the organization	Organizations management	continuous
Teaching employees on emergency shutdown procedures incase of an emergency	To equip employees with various skills and knowledge on emergency shutdown procedures incase of an emergency hence reduce possible deaths and injury	Organizations electrical and mechanical engineers	After every two months and when need arises
Assigning various risk reduction measures members of the organization incase of an emergency.	To ensure that every member of the organization has a role to play incase of an emergency for efficient and effective utilization of the organizations manpower	Organizations management	During the review and preparation of the disaster preparedness plan

Reviewing of the disaster preparedness plan

The disaster preparedness plan will be reviewed after every three months based on the results of disaster risk assessment which will be carried before the exercise.